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Version: TOS 6

User Groups

Creating user groups can help administrators manage user permissions more efficiently. Administrators can categorize users into custom user groups as needed. These user groups can have the same or different access permissions, but all users within the same user group have the same access permissions. To create or edit user groups, please go to TOS Desktop > Control Panel > Access Control > User Groups.

Creating User Groups​

The TOS system includes the admin and allusers user groups by default; these two user groups are system presets and cannot be deleted. You can create other user groups as needed. When creating a user group, you need to enter the following information:

  • User Group Name: Enter the name of the user group.
  • Description: Provide a short description of the purpose or role of the user group (optional), up to 255 characters.
  • Add Users to User Group: Check the usernames in the user list that you want to add to this group.
  • Admin User Group: The administrator user group. All members belonging to the admin user group have administrator permissions.
  • allusers User Group: All users belong to this group.
Naming Rules
  1. Usernames must not contain spaces or the following special characters: $ % & ' ( ) + , / : ; < = > ? @ [ ] \ ^ ` | ~, but hyphens ( - ) and underscores ( _ ) are allowed.
  2. User group names must be between 3 and 128 characters long.
  3. Reserved system names are prohibited for user group names, such as "root", "admin", and "allusers".
Note

The user created during system initialization is a super administrator. This user is not only assigned to the admin user group but also automatically added to every user group in the system.

Managing User Groups​

  • User Group Information: You can edit the basic information of the selected user group and adjust the member accounts within the user group.
  • User Group Permissions: Grant or revoke access permissions for the user group to shared folders. Permission explanations are as follows: Read-Write: The user group is granted full access permissions, allowing them to browse files within the shared folder and perform modifications, additions, deletions, and other operations on those files. Read-Only: The user group only has browsing permissions, enabling them to view the content of files within the shared folder but prohibiting any modifications, additions, or deletions. Deny: The user group is explicitly denied access to the shared folder, preventing them from viewing or manipulating any content within it.
  • Add/Remove: If you need to add or remove users from a user group, please follow the steps indicated on the page.
  • Import/Export: Import or export user information from the user group. When importing user information, it is recommended that you first export a standard Excel sheet from the TOS system and add other user information based on that sheet.
  • Delete: Select the user group you want to delete and click the delete button.
Note
  1. Administrators can set individual permissions for users within a user group. When user permissions differ from user group permissions, the priority order is: Deny > Read-Write > Read-Only.
  2. When setting permissions for shared folders, please ensure careful consideration of which users or user groups require access permissions, as well as the level of access permissions they require.