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Version: TOS 6

Users

each member of your family or organization, and manage permissions for each user, such Through flexible user management, you can create user accounts for as access to shared folders or storage quotas. To configure user permissions, please go to TOS Desktop > Control Panel > Access Permissions > Users.

Create User​

In the TOS system, you can create and manage multiple user accounts. When creating a user, you need to enter the following information:

  • Name: Enter the user's name.
  • Description: Briefly describe the user's purpose or role (optional).
  • Email: Enter the user's email address. System notifications (such as password reset messages) will be sent to this address (optional).
  • Password: Set a password for the user. Ensure the password is secure to protect user privacy and security.
  • Phone: Enter the user's contact information for easier management and communication (optional).
  • Storage Capacity: Set storage capacity limits for the user. User quotas can only be specified when using the EXT4 file system.
  • Assign User Group: Assign the user to a user group. If assigned to the admin user group, the user will have administrator privileges.
  • Shared Folder Access Permissions: Set access permissions for shared folders for the user. When setting shared folder access permissions, the system combines the user's individual permissions and permissions from their assigned user group, following the priority order (Deny > Read/Write > Read Only), to determine the user's actual access rights to shared folders.
Naming convention
  1. User names must not contain spaces and the following special characters: $ % & ‘ ( ) * + , / : ; < = > ? @ [ ] ^ ` | ~ , but hyphens (-) and underscores (_) are allowed.
  2. User names must be between 3 and 128 characters in length and must not match existing shared folder names.
  3. When creating or editing a user, please ensure that the username is case-insensitive to meet both the case-sensitive requirements of the Linux system and the case-insensitive nature of the SMB service.
  4. User names cannot use reserved system names such as "root" and "admin".
Note
  1. The user created during system initialization is the super administrator, belonging to the admin user group and having root privileges. The super administrator user cannot be deleted or disabled, the username cannot be modified, and the password can only be changed by the super administrator themselves.
  2. The guest user refers to a guest account specifically designed to access your NAS device via the SMB protocol in a Windows environment. This account is disabled by default. Once enabled, the guest account allows users to temporarily access certain public resources, such as the public shared folder, without providing a username and password. The guest account can only access shared folders explicitly set to allow guest access, and these folders' permissions are generally set to read-only to ensure data security and prevent unauthorized modifications.

Manage Users​

  • Refresh: Refreshes the user list. Click this button if the interface does not promptly display the latest user changes (including creations, deletions, or occupancy).
  • Search: Enter keywords to find the desired user.
  • Edit: Modify or set the user's personal information, user group assignments, shared folder access permissions, storage quotas, and user account expiration dates.
  • Import: Import user information in bulk. Click Import, select the user information table. It's recommended to first export a standard spreadsheet from the TOS system and add additional user information to it.
  • Export: Export user information. Select one or more users, then click Export. The selected user information (username, password (hidden), recovery email, phone number, access permissions, user groups, storage quotas, user privileges, etc.) will be exported as an Excel spreadsheet.
  • Delete: Deleting a user account will revoke all of its system permissions, but the user data will still be retained.
Note
  1. When importing user information, both username and password are required fields, and usernames cannot contain spaces or special characters.
  2. If no users are selected, clicking "Export Information" will export data for all users.

Advanced Settings​

You can set whether non-administrator users can use their email to reset their passwords when they forget their passwords, whether to enable rules related to user password restrictions, and whether to enable the user's home directory. Enabling the home directory will create a personal space for the user, which includes the [Desktop], [Safe], and [Documents] modules.

Note
  1. Default password rules: Include both uppercase and lowercase letters, include numbers, minimum password length of 8 characters.
  2. Disabling the homes directory will also disable the Desktop, Safe Box, and Document features of the user space, the album backup feature of the TNAS Mobile App, the My Files feature of the TerraSync App, and the personal space feature of the TerraPhoto App.